Planning a wedding is an exciting, yet challenging task. This is uncharted territory for our couple and with so many decisions to make and details to handle, it's easy to overlook key aspects that can cause unnecessary stress. To help you avoid common wedding planning mistakes, we’ve rounded up the top 10 mistakes couples often make - and how to steer clear of them for a smoother, more enjoyable wedding planning experience.
Mistake: Not Setting a Realistic Budget
This is one of the most common wedding mistakes we see. And, this is often a mistake that many don’t see coming. Sometimes couples don’t realize the expenses a wedding may create, or their vision and funds simply don’t align. You must set a clear, realistic budget right from the start. Without it, it’s too easy to overspend and you will end up facing financial stress down the road. Sit down with your partner at the very start. Determine a budget that is reasonable for BOTH of you. Ensure that you allocate funds to all areas of your wedding to include: venue, catering, photographer, dessert, videographer, DJ etc. And don’t forget to include a buffer for any unexpected expenses.
Mistake: Ignoring the Guest List Early On
A common misconception is that you don’t have to create your guests list at the beginning of planning. But, ignoring the guest list early on can lead to problems down the road. Most of your wedding planning decisions are based on the number of guests. And this includes our first mistake, your budget. Waiting too long to decide on the guest list can lead to venue and vendor complications, or worse, an overbooked event. It can also bust your budget if you don’t have the funds for all your desired guests. We recommend that you start working on the guest list early, as it directly impacts your choice of venue and other vendors. Establish who must be at your wedding and who can be left out to make the guest list manageable. Be realistic about who you can invite and set limits.
Mistake: Overloading your Day of Timeline
Your wedding day will go by quickly. Try not to leave last minute items on your to-do list for your wedding day. If you absolutely have to, task it out to someone who can complete the job for you. Limit the tasks you assign to yourself, your partner, and your wedding party. A common mistake is trying to fit too many activities or events into one day can make everything feel rushed and stressful. Sit down and plan the schedule carefully. Create spaces of time that allow enough time between events for guests to enjoy themselves and for you to have moments to relax. Always prioritize what’s important to you and be willing to cut down on non-essential elements
Mistake: Not Reading Contracts
Before you sign, read the fine print. We cannot stress this enough! You should never feel pressured to sign a contract without having an opportunity to review the contract thoroughly. Contracts outline all of the essential details including emergency situations, payments, and non-negotiables. And, if you think you can just change it later – think again! Many contracts include fees if dates are changed. In order to avoid any future misunderstandings or additional charges later, always read vendor contracts thoroughly before signing. Pay close attention to the terms, cancellation policies, date changes, Act of God clause, extra fees, and service duration. If any portion of the contract is unclear, ask for clarification. Remember – this is a legally binding contract!
Mistake: Neglecting to Take Into Account Seasonal Factors
The weather plays a huge factor into your wedding experience. It can have an effect on your guests. I’ll never forget the weddings as a guest where I have sweat dripping down my dress because it is hot, hot, hot. So don’t make the mistake and forget to consider the weather or season when choosing the venue or attire can create uncomfortable situations. Create a backup plan and communicate to your guests so they can dress appropriately. If you’re going for a summer wedding that is outdoor, create plans to keep your guests cool and hydrated. If your wedding is in the winter, communicate the need to bundle up, or consider making sure your location is adequately heated.
Mistake: Overlooking Vendor Research
There are SO many vendors to choose from it can be daunting. One of our biggest recommendations is to do your research to find the right vendor for you. Opting for vendors based on price alone can lead to subpar services or a mismatch with your wedding style. Take the take to research your vendors carefully. Read reviews and check their portfolio to ensure they align with your vision. And when in doubt, it’s better to pay a bit more for quality than to risk disappointment on your big day.
Mistake: Underestimating the Importance of Timing
Timing is huge on your wedding day and throughout the wedding planning process. As you sit down and plan your timeline, think about how much time each task will take to accomplish. Don’t overestimate how much can actually be accomplished in a short amount of time. You don’t want to create any unnecessary stress as the wedding date approaches. Plan ahead and plan ALL of the details out. Start planning well in advance, and break down tasks by month or week to avoid rushing. Pay attention to timing for booking vendors, sending invitations, and getting attire alterations done.
Mistake: Forgetting to Enjoy the Process
Don’t let the “scaries” or stress of wedding planning stop you from enjoying the process. This is a process, it won’t be perfect and there will be plenty of ups and downs. It’s easy to lose sight of the joy and excitement of the process. So, take breaks, celebrate small milestones, and remember that your wedding day is about celebrating your love. Stay grounded and enjoy the journey with your partner—after all, the day will go by quickly!
Mistake: Not Communicating your Vision Clearly
Sometimes, it’s easy to get caught up in everyones’ suggestions you forget your vision and dream for the day. Throughout the process it is vital to remember you have a vision for your wedding day. This is YOUR wedding day, to celebrate your love with your partner. By not articulating your vision for the wedding to your vendors, family members, or wedding party can result in confusion, arguments, and unmet expectations. Throughout the planning process, be clear about your expectations with everyone involved. Create a vision board or mood board and share it frequently with those who need to know. Communicate your theme, color scheme and inspo to your vendors. Create a line of communication for regular check-ins to ensure everyone is in the “know” and stays on track.
Mistake: Not Hiring a Wedding Planner
We may be biased, but hiring a wedding planner should always be considered. Some couples may try to handle all of the wedding details themself. Often, this can lead to stress, missed opportunities for saving money, and hiring a planner late down the wedding planning road. As you begin the process, consider hiring a planner right from the get go. And if you want to do the planning solo, think about hiring someone just for the day of. A wedding planner, or even day of coordinator, can alleviate stress, handle logistics before, during, and after the wedding, and ensure that everything runs smoothly. At the end of the day, their goal is to ensure your wedding goes smoothly and you enjoy your big day.
Wedding planning can be a daunting task, but avoiding these common mistakes will make your experience smoother and more enjoyable. Stay organized, communicate clearly with your partner and vendors, and remember to savor every moment leading up to your special day. With careful planning and attention to detail, you can create the wedding of your dreams without the stress!
Lori Losee is the owner of Elegant Affairs, a Tacoma Wedding Planner with over 19 years of experience. We create awe-inspiring experiences—Events filled with meaning and refined elegance. Behind the scenes, our experienced team collaborates on each stage of the process, executing your vision and a wedding, celebration, or corporate event that is unique to you.
