What to Include in Your Wedding Welcome Bags (That Guests Actually Want!)

Is your wedding day steadily approaching? Have you thought about how you want to kick your wedding weekend off? A fun, and thoughtful way to kick off your wedding weekend is with a carefully selected welcome bag waiting for your guests upon arrival. Whether your wedding celebration is local or somewhere abroad, welcome bags are a small but meaningful gesture that tells your guest, “We’re so glad you’re here!”. But, a lot of couples may stop and say, wait – that sounds like it’s going to put a dent in our budget. Welcome bags can be fun, useful and personalized and still not break the bank. Let us help you find the perfect balance between practically, charm, and budget friendly items to include in your wedding welcome bags. We promise your guests will love it! 

#01: Add a Heartfelt Welcome Note 

If you’ve read our blogs on personalized thank you notes, you can expect what we have to say about handwritten welcome notes. There is nothing like a heartfelt message, written out to your guests. A handwritten note card, or quick note on stationary, adds a personal touch that sets the tone for the entire wedding weekend. Thank your guests for traveling, share your excitement and include a brief itinerary if you’re hosting multiple events (ex. Rehearsal dinner, brunch, etc.) 

If you choose to print the note, remember to handwrite the names or add a short personal note for extra warmth. 

#02: Include a Weekend Itinerary or Schedule

Even if your wedding isn’t a weekend packed with events, your guests will always appreciate being informed. Even if it’s a quick summary of events for the day, such as what time the ceremony starts and dinner begins. You can include event names, times, locations (with full addresses), any dress code requirements, and transportation info. 

If you’re going the extra mile, include a small map or QR code linking to a custom Google Map of the venues. The more they know, the better! You want your guests, especially if traveling, to feel like they know where they are going and what to expect. 

#03: Bottled Water

An easy and affordable addition to your welcome bags is a bottle of water. Or even sparkling water.  After a long flight or drive, guests will appreciate something simple like bottled water. It’s an easy item that often gets overlooked but makes a huge difference. If you want to add a personal touch, create custom labels with your names, wedding date, and your social media tag. 

#04: Explore Local Treats or Snacks 

We love the idea of showcasing a favorite treat, or local snacks in your welcome bag. If you’re a Texas native, go and grab some snacks from H-E-B. Or, if you’re getting married in Eastern Washington, snag some fresh apples or snacks from Green Bluff. Or, throw in some of your favorite snacks. You can easily throw in your favorite sweet snacks and your partner’s favorite savory snack! Buy in bulk (to save some bucks) and stick to whatever snacks are in your budget. 

#05: Skip the Favor, Add a Keepsake

If you plan on skipping the favor on your wedding day, include a small keepsake in your welcome back. This can be just a small memento that guests can take home. It doesn’t need to be expensive, just thoughtful. Some of our favorite ideas include: 

• A postcard of your wedding location 

• A magnet from your local area 

• Coasters with your wedding date or local area photos 

• Reusable sunglasses, water bottles, or koozies 

• Custom luggage tags

If your budget allows, a locally made gift (like honey, jam, or soap) also adds charm.

#06: Keep it Practical 

Adding simple gestures such as Kleenex or travel items can be so helpful for guests who are traveling to your wedding. They are practical, can be used again and will most likely be used on the trip or at your wedding. 

#07: Weather Related Items

Consider the location and time of year. Your welcome bag can help guests feel more comfortable throughout the weekend with climate appropriate extras. For hot climates, you could add mini fans, custom sunglasses, and travel sunscreens. For beach weddings, you can add a pair of flip-flops, custom beach towels, or mini SPFs. For colder climates, add some things that will keep your guests cozy like hand warmers! Throw in some chapstick and travel-sized lotion. If you are hosting your wedding outdoors, add some trail mix or bug spray! Get creative and keep your guests comfortable with including weather related items. 

#08: Local Recommendations

This next tip will cost you nothing (well maybe just the paper and ink). Guests that are traveling out of town will appreciate where to grab coffee, a quick bite to eat, or enjoy a little sight seeing. This can include a small guide with information to your favorite local eateries or pubs, attractions or things to see while visiting, and emergency contact information (such as front desk hotel numbers or your contact information.) All of this information is especially helpful for guests staying longer than the wedding weekend.

We’ve talked about what to include, now let’s talk about items that guests may NOT want to see. Skip the confetti or glitter welcome. Yes, it’s cute and fun but it makes a mess and the hotel cleaning staff will not appreciate it. Stay away from overly scented items. Be mindful of allergies or sensitivities. Skip the fragile items or things that may break or melt. We love the idea of including food, but stay away from food that spoils quickly. Ensure all items are light for those who are traveling, especially those who are flying. Bottom line –  keep it light, compact, and thoughtful. 

Wedding welcome bags are not about blowing your budget. They are about being hospitable and helping your guests feel welcome. It is about showing hospitality in a creative, meaningful way. With a mix of items, both practical and fun, with some personal touches, it is sure to warm the hearts of your guests. Whether you DIY your welcome bags or order them pre-assembled from a vendor, what matters most is the thought behind them. Your guests traveled to celebrate with you, it’s okay to spoil them a little bit too. 

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Lori Losee is the owner of Elegant Affairs, a Tacoma Wedding Planner with over 20 years of experience. We create awe-inspiring experiences—Events filled with meaning and refined elegance. Behind the scenes, our experienced team collaborates on each stage of the process, executing your vision and a wedding, celebration, or corporate event that is unique to you.

The Etiquette Behind Unplugged Ceremonies (and How to Do it Well)

As much as I hate to face it, smart phones are practically an extension of our hands. We can’t go anywhere without our phones and if there are no pictures from the occasion, did it even happen? Due to the plugged in nature of society, more couples are leaning towards the idea of an unplugged ceremony for a few reasons. It’s gaining popularity because couples are seeking to have a more intimate, intentional wedding experience. We’ve all seen the signs for an unplugged wedding on our instagrams. But what exactly is it? Why is it something more couples are opting for? And how do you implement it without sound over bearing or offending your guests. Let’s break down the etiquette behind unplugged ceremonies and how to pull it off with grace. 

What does UNPLUGGED mean? 

Let’s define it – an unplugged ceremony is when a couple asks guests to put away phones, cameras, or ALL devices at the wedding ceremony. What is the goal behind this? To create an intimate setting where your guests can be absolutely present. This means no texting, no posting to your Instagram stories, and no Aunties blocking the aisle trying to get that perfect shot.

Why it works for YOU. 

While an unplugged story may not be for everyone, there are a few reasons that couples choose to go unplugged for their ceremonies. 

You are PRESENT. Weddings are emotional and once in a lifetime. It’s a chance for you to celebrate someone’s love and be fully present in their celebration. You will be able to soak in all the moments and not watch it through the screen. 

LEAVE it to the professionals. Chances are the bride and groom hired a slamming photography team. Photographers can struggle with guests unknowingly ruining the shots by standing in the aisle, using flash photography, or having their hands up snapping shots. An unplugged ceremony helps to ensure the professionals are doing what they are hired to do. They will be able to capture stunning, unobstructed photos during your ceremony.

It HONORS the couples PRIVACY. Some people simply don’t like their business out on social media. And many couples prefer not to have their images of their wedding shared online in real-time. The couples may want to have the opportunity to share their wedding on their own accord, or keep their wedding ceremony a private affair. 

It LIMITS the OBSTRUCTIONS. Screens and devices up in the air, mid ceremony can be an eye sore. Removing them keeps the vibe of the ceremony timeless and clutter free. 

WHEN should our guests UNPLUG?

The most common time to go unplugged is during the ceremony. This is the core of the wedding and the most important moments will be held here. Some couples have asked to unplug during the reception, but it is rare. Most couples ask for unplugged moments during intimate moments such as the ceremony, first dance, or speeches. However, it is common for it to be requested for the ceremony only and guests can plug back in post ceremony. But, ultimately the decision belongs to the couple. 

So, what is the ETIQUETTE in making an unplugged ceremony happen? 

It doesn’t have to be awkward. And it doesn’t have to be authoritarian. It’s about clear communication and creating the right tone for your guests. So here’s the proper etiquette in making it happen with grace. 

#01: Give your Guests a Heads-Up

Mention it on your wedding website. Or make a note of it in your invitations, or save the date. It can be something catchy and simple like “we kindly request an unplugged ceremony.” Or, “please plan on putting your phones and cameras away so you can enjoy the moment with us.” This will give guests a heads up of what to expect for the big day. 

#02: Make a Sign

Before you guests even enter your ceremony space, make a sign to reinforce your unplugged wants and needs. Keep the sign simple and polite. A common sign we see often is: “Welcome to our Unplugged wedding. We invite you to be fully present with us, please turn off all devices and share the moment with us. Thank you!”. Jazz it up, add some of your theme decor and use some beautiful handlettering of fonts. 

#03: Make an Announcement 

Your wedding planner, day of coordinator or officiant can remind guests upon arrival. You can ask someone to take a stand to greet guests and announce your request for an unplugged ceremony. You can also ask your officiant to make an announcement before the processional begins. They can let your guests know that you’ve requested all phones be turned off and cameras to be put away for the ceremony. Remind the guest that there is a photographer to capture all the moments, and you just want them to relax and enjoy the moment with the couple.

#04: Put YOUR phone away. 

The best way to set an example is to lead by example. Encourage your wedding party and close family to keep their phones tucked away. That means no texting before walking down the aisle and save those snapchat shots for later. 

What if someone DOESN'T want to?

Sometimes, and we’ve had it happen, there are a few people that just don’t quite “get it.” They may either ignore the request, or maybe they missed the memo. The key is to stay calm and focus on what you can control. If you are really concerned, ask a friend or coordinator to remind the guest before the ceremony starts. 

Bottom line - is to prime your guests and stay consistent. Communicate your wishes clearly and in multiple means. Be respectful and not controlling. You’ll want to use kind language and ask for cooperation rather than make demands. Be sure to thank your guests for their cooperation and give them opportunities to snag pictures with you at other times in the evening. It’s your day at the end and whatever you’d like to craft for your wedding experience is up to you and your partner. You can ask for an unplugged ceremony with grace and find that perfect balance between keeping it intimate and giving your guests time to check in with technology or snap those pictures. 

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Lori Losee is the owner of Elegant Affairs, a Tacoma Wedding Planner with over 20 years of experience. We create awe-inspiring experiences—Events filled with meaning and refined elegance. Behind the scenes, our experienced team collaborates on each stage of the process, executing your vision and a wedding, celebration, or corporate event that is unique to you.

Creative Guest Book Ideas That Will Last Long After the Wedding

Wedding guest books originated from the Victorian Era. It’s purpose was to serve as a formal record of the wedding attendees. Over the years, this tradition has evolved into not just a record of wedding guests, but a way to leave messages to the happy couple and has evolved into a treasured keepsake. 

A wedding guest book is more than just a collection of your guests’ signatures. It truly is a keepsake filled with warm wishes, memories and is something that will spark memories of the day you said “yes” to forever. Traditional guest books are timeless and classic, but many couples are looking for creative alternatives that fit their vibe and go beyond the typical pen and paper. There are many imaginative ideas that will get your guests excited and create memories for the couple for many years to come. 

We’ve compiled some of our favorite guest book ideas to keep the memories alive after the wedding day has passed. 

#01: The Classic Polaroid Photo Book 

We love a good photo booth or classic polaroids. Over the decade, this has become one of the most popular alternatives to the classic guest book. Set up a photo station, or hire a photo booth, with an instant camera and plenty of film. Guests can visit the station, snap a photo or two (trust us – they will have a blast) and glue it in a photo album. Encourage your guests to write messages, or a note next to their pictures. Not only is this a fun way to view all your wedding attendees but you’ll get to see their personalities shine – and let’s face it — IT IS FUN. 

#02: Wishing Tree

You’ll want to look for a tree, fake or real, with nice thick trunks and ample branches. Place a piece of cardstock with simple directions, to include your guests writing their well wishes to the couple, then it can be gently hung on the tree. We’ve seen custom trees made from Etsy, or DIY tresses with branches in floral foam to save on your budget. It’s a fun creative way to engage your guests and looks beautiful in photos!

#03: Signing Something Special 

Often couples may bring in something that is prized to them. Think about something you and your partner love. Perhaps it’s playing music on a guitar, a favorite picture of you two, or a vinyl record of your first song. Leave craft pens for your guests and ask them to sign your item. This will be a beautiful way to display a little something from your wedding day and highlights something you and your partner love. 

#04: Date Jar

This is a fun one and requires a little bit of adventure. Grab a jar, or basket, put out some card stocks and pens and ask your guests to share your best date ideas. This is something that can be implemented for many years to come – maybe you select a date monthly! You’ll have a fun reminder of your wedding and your family and friends will have the opportunity to share things they love and get a little bit creative. 

#05: Recipes and Cookbooks 

Are you a big fan of cooking or baking? Pull out a favorite recipe book of yours and have your guests sign and leave you a message! It will be a fun memento when you’re cooking something delicious. Or, ask your guests to bring a copy of their favorite recipe! This one definitely takes some prep work, as you’ll need to clearly communicate with your guests prior to the wedding. You can add a blank recipe card in the save the date or invitation and direct your guests to bring it to the wedding. Recipes can be compiled at the guest book table in a beautiful recipe box. 

#06: Leave a Voice Note

There are more vendors popping up that support creative guest books! Specifically, we adore vintage telephone guest book vendors! Guests can pick up the physical phone, leave a message and wish the couple well. The message will be recorded and the couple is able to save and playback the messages for many years to come! 

#07: Message in a Bottle 

If you’re holding a beach or coastal wedding – this one is for you! Find a gorgeous glass bottle, sea glass would be a fun addition, too! Ask your guest to write a message, roll it up, and pop it in the bottle. The couple will be able to read your memories for many years to come! It is a great way for couples to express their excitement, love, and share encouragement for your life together. 

#08: You’ve Got Mail! 

Find a cute vintage mail box and some postcards. The postcards can be local or around the world – let the internet and your creativity guide you! Ask your guests to pick a post card of their choice, write a message, and sign their names! They can drop it in the mailbox when they’ve completed it! This is such a perfect addition for a rustic or vintage wedding. 

#09: Type it Out 

Snag an old typewriter from eBay or your local antique store, load it with paper, and ask your guests to type you a message. This is such a fun way to create a custom piece of art work and who doesn’t love classic type font! When the wedding is over, you can frame the messages or bind them in a book as a keepsake. 

#10: Anniversary Bottles 

If you’re a fan of an adult beverage, buy a few bottles of your favorite wines, or a hard liquor and ask your guest to sign their names on the bottles. This collection of bottles can be used yearly on your anniversary, or for special occasions. But, ensure it’s something that will last over time and not go sour. 

Whatever you choose, your guest book should reflect not only your wedding theme, but your personalities and encompass how you want to remember the day. Whether you opt for the classic guest book, or an alternative guest book, having something to cherish the memories of your wedding day and those you spent it with is priceless. Flowers wilt, you may sell that old wedding decor on Facebook Marketplace, but your guest book will be how you remember the people you spent one of the most important days of your life with. Get creative, have fun with it and make it last. 

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Lori Losee is the owner of Elegant Affairs, a Tacoma Wedding Planner with over 20 years of experience. We create awe-inspiring experiences—Events filled with meaning and refined elegance. Behind the scenes, our experienced team collaborates on each stage of the process, executing your vision and a wedding, celebration, or corporate event that is unique to you.